Best e-Invoicing Software in Germany | XRechnung & PEPPOL Solution

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German E-Invoicing Through Peppol Integration with Advintek

Exchange structured invoices through the Peppol network with German formats, validation and archiving that support UStG requirements.

 

Trust Badge Row:

 

  • Peppol Network Access
  • Peppol BIS Billing 3.0
  • XRechnung Compatibility
  • Leitweg-ID Support
  • Inbound Invoice Receipt
  • GoBD Archiving
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Understand the Peppol Network and Its Role in German B2B Billing

Peppol is an international network that lets businesses exchange structured e-invoices through certified access points, using a four-corner model. The sender’s provider passes the invoice to the receiver’s provider, so no separate links are needed. In Germany, Peppol is accepted for XRechnung invoices to public bodies, and the Leitweg-ID can identify public recipients.

German law does not require Peppol for B2B invoices. Since 1 January 2025, businesses must be able to receive e-invoices, and issuing duties start on 1 January 2027 above prior-year turnover and 1 January 2028 for others. Peppol is one delivery option among several. Confirm requirements with the BMF or your tax advisor.

Peppol E-Invoicing Provider Services for German Businesses

Access Point Link

Send and receive invoices through a Peppol access point so documents reach partners on the network securely.

Peppol BIS Format

Create Peppol BIS Billing 3.0 invoices in UBL syntax, aligned with the EN 16931 data model used in Germany.

XRechnung Match

Prepare XRechnung files with buyer reference and Leitweg-ID so public authorities can receive them via Peppol.

Partner Lookup

Check whether a customer is registered on Peppol before sending, and fall back to email if they are not.

Delivery Status

Track each invoice from submission to receipt confirmation and see failed deliveries in one dashboard.

Network Archiving

Store sent and received invoice files unaltered for eight years under the Fiscal Code and Section 14b UStG.

Essential Peppol Integration Checks Before Sending Your First Invoice

  • Register your company as a Peppol participant with a provider.
  • Confirm your customer’s Peppol ID before sending any invoice.
  • Use Peppol BIS Billing 3.0 or XRechnung where the buyer needs it.
  • Add the Leitweg-ID as buyer reference for public sector invoices.
  • Test a sample invoice with your provider before going live.
  • Keep your VAT ID and legal entity details identical in all systems.
  • Archive the original structured file, not only a delivery receipt.

Integrate Peppol with ERP and Finance Systems

A Peppol connection is most useful when invoice data moves automatically between your ERP and the network. Outgoing invoices can be generated and dispatched from billing records, while incoming invoices can be passed to approval and posting. This reduces manual entry and keeps tax data consistent across systems.

Advintek supports connected e-invoicing workflows for Germany. Before deployment, confirm whether Peppol access is provided directly or through a partner, plus supported formats, ERP connectors and scope. Review current guidance from the BMF and KoSIT.

Peppol Delivery Management Controls

Participant ID Control

Maintain your Peppol participant ID and customer IDs accurately so invoices are routed to the right recipient.

Audit Log

Keep a record of submissions, receipts and corrections for review by your tax advisor or the Finanzamt.

Delivery Monitoring

Review sent, delivered and failed documents, and retry or reissue invoices when a recipient cannot be reached.

Channel Fallback

Switch to email delivery for customers outside Peppol while keeping the same structured file and invoice number.

Support German Companies Moving to Peppol Billing

Advintek helps teams connect to the Peppol network, organize invoice data and keep German e-invoicing records in order.

For Companies Selling to Public Authorities

  • Send XRechnung invoices with Leitweg-ID through Peppol.
  • Reduce rejected submissions with pre-send validation.
  • Follow each authority’s accepted delivery channel.

For Finance and IT Teams

  • Manage outbound and inbound invoices through one access point.
  • Map ERP invoice fields to Peppol BIS and EN 16931 terms.
  • Keep GoBD-aligned archives of original structured files.

Explore Peppol Connectivity Solutions with Advintek

Start with Peppol registration and structured invoice sending, then add inbound receiving, partner lookup, validation, archiving and ERP integration as your 2027 or 2028 issuing date approaches. Choose the scope that fits your customers and invoice volumes.

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Frequently Asked Questions

1. What does a Peppol e-invoicing provider do in Germany?

A provider connects your business to the Peppol network through an authorised access point. It sends your structured invoices to the recipient’s access point, receives incoming invoices and can validate files and confirm delivery. It does not replace your duty to issue invoices that meet UStG and EN 16931 requirements.

German B2B rules do not prescribe a transmission channel. An e-invoice can be sent by email or another agreed method if it is structured under EN 16931 and the recipient can process it. Peppol is one option, and some public authorities accept it. Confirm with the BMF and your recipient.

Sender and receiver each use their own access point provider. Your system hands the invoice to your provider, which delivers it to the recipient’s provider, which passes it to their system. Each side connects only once, rather than to every business partner separately.

 

 

Peppol commonly uses Peppol BIS Billing 3.0, which is UBL-based and follows EN 16931. XRechnung is the German specification of the same European standard, and XRechnung in UBL syntax is accepted by German public recipients. Confirm with your provider and recipient which profile they support.

 

 

Federal bodies accept XRechnung through channels including Peppol, alongside the central platforms ZRE and OZG-RE. You need the Leitweg-ID for routing and the buyer reference. Accepted channels can differ by authority, so check the requirements of the specific recipient first.

 

 

Ask for their Peppol participant ID, or look the company up in the Peppol Directory. If they are not registered, you can send the structured invoice by another agreed channel such as email. Agree on the format and delivery method with the customer before the first invoice.

 

 

Check that the provider is an authorised Peppol access point, supports the formats your customers need, offers receiving as well as sending, and provides delivery tracking. Also review ERP connectors, archiving support, data handling and how updates follow changes from KoSIT and the BMF.

 

 

No. A delivery confirmation only shows that the document was transmitted. The original structured invoice file is the legal invoice and must be stored unaltered and readable for eight years under the Fiscal Code, Section 14b UStG and GoBD principles. Keep it in your own archive, even if your provider keeps copies.

 

 

The duty in force since 1 January 2025 requires that you can receive structured e-invoices, but German law does not name a channel. A Peppol connection is one way to receive them, and a dedicated email inbox is another. Choose according to the channels your suppliers use, and keep the original files.

Advintek offers e-invoicing solutions for the German market. Before implementation, verify whether Peppol access is delivered directly or through a partner, and check supported formats, ERP integrations and timelines. Confirm your legal obligations with the Federal Ministry of Finance (BMF) or your tax advisor.

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Best e-Invoicing Software in Germany | XRechnung & PEPPOL Solution